This will ensure the individual understands the issue as a high priority, reducing the risk that the party involved does not receive the letter.

Upon completion of the letter, the demand letter should be sent via Certified Mail and also sent electronically, if possible. The demand letter should provide a clearly written deadline for the recipient. Step 3 – Give a Timeframe to Fix the Issue All damages incurred should be itemized and detailed with an amount for each line and a final total amount at the end. Documentation will need to be provided to ensure the previously agreed-upon terms were not met. This could include receipts, invoices, law enforcement records, evidence of work, copies of returned checks, etc. Gather all pertinent documents to ensure you have proof of money owed. Under the Fair Debt Collection Practices Act, the creditor may only be able to request payment for documentation on file. The creditor must also describe, in the demand, the amounts that are owed by finding invoices or agreements that prove the debtor actually owes the money. It’s important to keep the amount below the small claims maximum in your state. The demand letter should include all facts and legal contentions. How to Send a Demand LetterĪn effective demand letter will require careful thought and consideration to ensure it is clear concise and accurate.

If the tenant does not pay within the state-required time period, the tenant will be required to vacate the premises.

This notice is defined by each state giving the tenant a specified number of days to repay the rent owed.

Attach appropriate evidential documentsĪn eviction notice is a demand for payment for late rent.

Provide the financial amount the appropriate party needs to furnish.

Provide the appropriate timeframe for resolution.

Provide complete, truthful, and accurate details of the issue.

Avoid inappropriate language and remain professional.

Printable envelope addressing template